Real founders asking to hire virtual assistants and remote staff on Reddit right now, updated weekly.
Overwhelmed founders ask Reddit before they ask an agency: "At what point did you hire a VA?", "Where do I find a reliable assistant for email and scheduling?", "Need a developer for 20 hours a week without a recruiter fee". r/Entrepreneur, r/smallbusiness, r/virtualassistants and r/startups carry this demand every week.
Leadverse surfaces those posts and filters them for hiring intent. Everything below comes from authors actively looking to delegate work to a VA, a fractional hire or an augmented team. The feed rotates weekly, so these are people feeling the pain right now.
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Live virtual assistants & staffing leads from Reddit
Anonymized previews - the full posts, links and outreach drafts are inside Leadverse.
This page is a public preview of Reddit posts where people are asking for virtual assistants and staff augmentation. Leadverse finds these conversations so you can spot potential customers before they go cold.
Is anyone hiring virtual assistants to handle their changes/ quoting and doing the busy work? I’m a manager at an independent agency and we are simply understaffed and few of our employees stay for 2+ years We are exploring virtual assistants options, has anyone had experience with this? If so which hiring agency did you go through?
How do I know which vendor offering ai development services actually has the technical expertise to build what we need, versus just knowing the buzzwords?
I'm trying to figure out how to properly vet ai development services before committing budget to one, since so many providers claim the same capabilities on paper. What I really want to understand is how to tell genuine technical depth apart from surface-level buzzword familiarity, especially when I'm not deeply technical myself. I'm also wondering what red flags or questions actually reveal whether a team can handle the messy, real-world parts of a project versus just the polished demo version. At the end of the day, I need some way to gauge this confidence before signing a contract, not after the project's already underway.
Every time I ask how much does a virtual assistant cost I get it depends, which is useless when I'm trying to build a budget. So let me be specific. For twenty to thirty hours a week of normal admin, what does the monthly number actually come to? And how much does going specialized push it up? If you have one, just throw out your real monthly figure so I've got something to plan around.
Which virtual assistant services are actually worth the money
I run a small coffee roastery with two spots. Every virtual assistant service keeps trying to sell me a big package with email, socials, scheduling and bookkeeping all in one. But I only need help with wholesale order emails and chasing invoices. Paying for the whole thing when I'd use maybe a third of it feels silly. Has anyone bought one of these and only used part of it? Was it still worth it?
I’m a handyman. I spend all day fixing things and being hands on. I work alone. I like it that way for now. But at the end of the day, I really struggle to get through all of the messages and scheduling. I’d like to have an agent who can field messages (FB Messenger, text, and voicemail), respond with appropriate follow questions, and get clients on the schedule. It would be great if they could help me brainstorm ways to increase revenue and do marketing. Is there a ‘best platform’ for this kind of thing? Where do I begin? Thank you!
Hiring: Senior AI Full Stack Engineer (5+ Years) – Build an AI Operating System for Businesses
We're building BodhX AI, bodhx.ai an AI Operating System for businesses that goes far beyond a chatbot. This is a production-stage SaaS platform where AI Agents can understand conversations, make decisions, automate workflows, manage CRM, and integrate with business tools. We're looking for someone who can own the complete engineering lifecycle—from architecture to production deployment. Tech Stack Next.js NestJS TypeScript Supabase (Postgres, Auth, Storage, Realtime) OpenAI / Gemini / Claude APIs AI Agents LLM orchestration Redis / BullMQ Docker GitHub Actions VPS / Cloud Deployment REST APIs Webhooks WhatsApp Business API Vector Databases RAG (preferred) What You'll Build Multi-Agent AI Architecture AI Sales Agents CRM Automation Workflow Engine AI Memory Context System Multi-channel Messaging Production-grade Dashboard Secure Backend APIs High-performance Frontend Scalable Cloud Infrastructure We're Looking For Someone Who Has 5+ years of Full Stack experience. Can independently design backend architecture. Understands AI products beyond simple API calls. Knows how to build production-ready SaaS. Writes clean, scalable TypeScript code. Has deployed real-world applications. Can debug complex production issues. Thinks like a product engineer, not just a coder. Nice to Have LangGraph MCP AI Agent Frameworks RAG Vector Search Prompt Engineering Kubernetes Please DM me ya contact me 9352922959
SEEKING] Founding Engineer (AI / Data Science / Kaggle)
I'm looking for my first technical hire—a Founding Engineer who enjoys machine learning, data science, and shipping products. What I'm looking for Strong ML/Data Science background Kaggle competitor or equivalent ML portfolio Python, SQL, PyTorch/TensorFlow Experience with LLMs, RAG, agents, or recommendation systems is a plus Wants to build from zero and own the technical direction Compensation Full-time Equity + competitive cash salary (depending on experience) Context= Trying to create evaluation systems for code btw , I am solo working from last 1 year, received investments from top investors like naval ravikanth and etc .
Service solo business owners — how are you handling contracts/deposits/chasing final payment?
This is mainly for anyone running a service business solo where you quote a job before doing it — contractors, cleaners, techs, anyone who bids work rather than sells off a shelf. Curious how you're handling the paperwork side. Most people mention Jobber, Housecall Pro, or Square, but those seem built for businesses with a few employees, not something you're running solo or near-solo. Is that actually true, or am I off base? Specifically wondering: Are you getting a real signed agreement before work starts, or mostly a verbal/text handshake? Do you collect a deposit before committing your time/money to a job or do you just eat it when someone backs out? Do you manually chase people for final payment, or does something handle that automatically for you? Not pitching anything — genuinely trying to fix my own workflow before I lose more time to admin than to the actual work. Appreciate any real answers, good or bad.
How do you guys stop "dropping the ball" on leads without a $100/mo CRM?
I’ve been running my service business for a while now, and my current "system" (a mix of sticky notes and a spreadsheet) is officially failing. I missed a callback yesterday that probably cost me a $2k job. I’m looking into actual CRMs, but they all feel so bloated. I don’t need marketing automation or fancy reports—I just need a simple, reliable way to see who I’ve talked to and who needs a follow-up today. How did you guys transition from a spreadsheet to a "real" system without it becoming a full-time job just to update the data? Are there any simple, low-cost trackers that actually work for a small team, or should I just hire a VA to manage a Google Sheet?
Our client is seeking a remote, part-time Technical Product Solutions Engineer to build enterprise-grade applications and workflow automations. This is an ideal role for an indie hacker, former founder, or product-minded engineer who loves shipping software quickly using modern AI workflows. Commitment: Part-time, freelance (20 hours/week for 9 weeks) Location: Remote (Requires synchronous overlap with US business hours) What you'll do: Convert enterprise client requirements into functional application workflows and technical specs. Build and refine production-ready applications using AI-native development tools (Cursor, Bolt.new, Lovable, v0, Replit, etc.). Design secure architectures incorporating RLS, RBAC, multi-tenancy, and third-party API integrations. What they are looking for: Proven experience translating customer needs into technical specifications. Strong grasp of modern SaaS architecture, relational databases (SQL/PostgreSQL), and state management. Active experience using AI-assisted development workflows to ship functional apps. If you are interested, kindly apply here: If you know someone else who might be a great fit, feel free to share this post with them!
Appraisers business owners - has anyone had luck w virtual assistance or outsourcing admin duties? We are a growing 2 appraiser shop and need help saving time. Too much time is being spent on admin and report prep. Any insight is appreciated.
I posted awhile back about whether or not my expectations were too high with my EA and received a ton of great feedback from this community. I’ve made some changes and am officially beginning my search for a new EA. Based on the information shared here, I feel much more prepared to ask better questions as I begin my search - so thank you to everyone who took the time to respond. I do have a question that wasn’t covered. For an EA reporting to a CEO, how do you feel about managing personal appointments when it comes to calendar management? Occasionally a meeting will come up that conflicts with a doctor appointment for myself or my child and my previous EA would offer to reschedule the appointment. I was surprised to learn that she later stated to others that personal calendar management wasn’t an EA’s job. I’m fine handling it on my own. I certainly don’t want to demean the role, but it would be nice to hear from others working in mid to large organizations if this is the norm?
Who is the best remote executive assistant on Reddit? I've essentially been using AI, but even that can only do so much. I am a serial entrepreneur, ADHD and have like 172 projects going on at any one time with countless stakeholders. Things are slipping through the cracks a bit too much for me and I am not naturally organized. I took too much pride in not having an assistant for too long. I turned my ecommerce freelance consulting into a small growth agency and have a few employees I found through a recruiter. Before going back to said recruiter, something told me to try Reddit first.
Solo practitioners, anyone hire a virtual executive assistant
I have a small firm with just me and one paralegal. Im spending way too much time on stuff that doesnt make money, intake calls ,scheduling deps conflicts, checking client followups. All necessary but not billable. Has anyone actually integrated a VA into a law practice successfully. My main concerns are confidentiality with client data, malpractice insurance implications, and bar rules on outsourcing work. I want to hear from people who actually did this not just people thinking about it
This company is building a Solana-based perpetuals trading system, with a focus on safe, reliable on-chain execution and settlement. Their approach is to keep the important risk controls enforced directly in the transaction flow, not left to off-chain checks. In this role, you’d own the execution layer end to end: building a custom matcher program, the settlement integration, and the off-chain services that support them. You’d also help set up the accounting layer, testing, and the path from prototype to devnet to an audit-ready mainnet launch. They’re looking for someone with strong Solana and Rust experience, a good eye for correctness, and some familiarity with derivatives or a fast ability to learn them. It’s a hands-on role with direct access to the founder and CTO, and a lot of ownership over a core part of the product. Apply Here:
looking for a reliable person to assist with a few simple business tasks remotely. The work includes helping organize records Requirements : • Good communication skills • Reliable internet connection • Organized and detail-oriented If interested ,send a message directly
running a small business in aus is hard enough without the admin nightmare
small trade business last year just me and one employee. thought the hard part would be finding work. turns out thats easy compared to everything else. quotes, invoices, tracking expenses, super, bas. its a full time job on top of doing the work. im spending my weekends sorting through receipts and trying to remember what i bought and for which job. tried a few different systems spreadsheets mostly. but i keep falling behind and then playing catchup. its exhausting. been looking at better ways to manage this stuff. any other aus business owners feel like the admin is slowly killing you. how do you actually stay on top of it
I own my own business and just messed up on scheduling a client, and I feel so terrible! She had wanted an appointment today, but when we were scheduling two weeks ago for some reason my brain saw 7 and gave me 9 instead, so I put her on the schedule for Thursday! I'm mortified, and already offered to comp the service on her reschedule, I'm just kicking myself for this stupid mistake!! My partner is trying to be supportive and reassure me I can just triple-check info going forward, but he doesn't understand I'm already DOING that. I can't add more anxiety alarm bells to the cacophony of anxiety I'm already using to triple-check everything. I know humans make mistakes, and I'm trying not to catastrophize this into a bigger deal than it is (I've been in business 3 months and this is the first scheduling error I've had) but damn if this isn't the same whiplash I get every time I think I'm doing it all right but my brain has other plans 😢
Hey, I'm hiring an agentic process engineer for my startup. I don't care for school, your years of experience. I care that you love building with AI while doing it safely. Feel free to DM and let's jam about your work. About the job Who We Are Four Solutions Group is an Operating Intelligence Company. We build AI systems that learn a business instead of forcing the business to learn AI. We ship production agentic systems for enterprise clients in regulated and complex industries, and we move fast. This is a startup. There is no playbook, no layers of approval, and nowhere to hide. That is the point. The Role You will design, build, and ship agentic systems end-to-end. Not prompt wrappers. Not demos. Real closed-loop systems that observe, decide, act, and verify their own work inside client environments. You will sit with clients, map their operating reality, and translate messy business processes into governed multi-agent architectures that actually run in production. You will own problems, not tickets. If something is broken, you fix it. If something is missing, you build it. If a client is confused, you get on the call. What You Will Do Design and build agents from scratch: orchestration, tool use, memory, evaluation, and guardrails. Build closed-loop systems where agent output is verified, corrected, and improved without a human babysitting every step. Work directly with clients to scope, demo, and deploy. Translate ambiguity into architecture. Write clearly, present clearly, and defend your design decisions in the room. Push work forward without being told what to do next. What You Bring Deep working knowledge of LLMs: how they behave, where they fail, and how to build around both Hands-on experience building agents from scratch, not just assembling off-the-shelf frameworks Familiarity with closed-loop system design: feedback, verification, self-correction Side projects. You have built agentic systems on your own time because you could not help yourself. Show us. Excellent communication. You can explain a multi-agent architecture to an engineer and a COO in the same meeting. Agency. You are a go-getter who works autonomously, finds the problem, and closes it without waiting for permission. Strong Plus Prior consulting experience Client-facing delivery experience: you have sat across from a customer and owned the outcome How We Work Small team, high trust, high ownership. You will have direct exposure to founders, clients, and the full lifecycle of every engagement. Your work ships and clients use it. If you need structure handed to you, this is not your place. If you create structure where none exists, we should talk. How to Apply Send us something you built. A repo, a demo, a write-up of an agentic system you shipped on the side. Skip the cover letter. Show us the work.
[Hiring] Executive HR Virtual Assistant for Startup Logistics Company
Hello! I am starting a new logistics company and I am looking for a proactive, highly organized Virtual Assistant who enjoys helping build systems from the ground up. This role is a mix of Executive Assistant, HR Assistant, and Operations Support. Some of the responsibilities include: Recruiting and communicating with job candidates Scheduling interviews and managing calendars Following up with applicants and keeping hiring organized Managing email and administrative tasks Creating SOPs and documenting business processes Helping improve workflows and identifying opportunities for automation Keeping projects organized and helping me stay on track with priorities and deadlines Assisting with personal scheduling and appointment management when needed I’m looking for someone who: Has previous experience supporting a business owner or executive Is proactive and enjoys solving problems without waiting to be told every step Has excellent written and spoken English Is highly organized and detail-oriented Is comfortable learning new software Can communicate professionally with job candidates and partners Wants to grow with a startup over the long term Experience with recruiting, HR, Google Workspace, AI, documentation, and automation tools is a a plus! If you’re interested, please send me: A brief introduction about yourself Your experience as a Virtual Assistant or Executive Assistant Experience with recruiting, HR, SOP creation, or automation Your hourly rate Your timezone and typical working hours Why you think you’d be a good fit Thanks, looking forward to hearing from you!
I'm looking for a reliable and confident Virtual Assistant to join my growing U.S.-based startup. This role is primarily focused on answering inbound phone calls from homeowners, landowners, and business owners across the United States who have received one of our handwritten letters and are interested in speaking with us. Your job is to build trust, gather information, answer basic questions, and schedule appointments for our team. There is no cold calling. The only outbound calls would be if a customer requests a callback or if you miss an incoming call and need to return it promptly. Responsibilities Answer inbound phone calls professionally. Build trust and have natural, engaging conversations with callers. Gather information about their property, land, or business. Schedule appointments and keep accurate notes. Follow up with callers when requested. Represent our company in a professional and friendly manner. Requirements Must be fluent in English with a clear, neutral, or American-style accent. Previous sales experience is required. Must know how to build trust and carry a natural conversation with customers. Must be confident handling objections and keeping conversations moving. Must be able to think on your feet and go beyond the script when the situation requires it. Excellent active listening and communication skills. Reliable internet connection and a quiet workspace. Must be available to work during U.S. business hours. We're not looking for someone who simply reads a script—we're looking for someone who can build trust, adapt to each conversation, and make callers feel comfortable. Every conversation is different, and we're looking for someone who can think independently while representing our company professionally. Compensation Compensation will be based on your experience and performance and will be discussed during the interview. In addition to your base pay, we offer generous performance bonuses for successful deals that close. Since we're still in the early stages of building the company, we're keeping things flexible. As we continue to grow and hire more team members, we'll move to a structured schedule with fixed shifts and days off. There will also be opportunities to grow with the company and take on additional responsibilities as we expand. How to Apply Please email the following to Your CV/Resume A 1–2 minute introduction video in English A 1–2 minute voice recording so I can evaluate your communication skills A brief summary of your previous sales or customer service experience If you're a confident communicator who enjoys talking to people and wants to grow with a long-term U.S.-based startup, I'd love to hear from you.
I am in a London based company with a team of about 200 spread across London, France, Hong Kong and Australia. Up to now I have managed all my own diaries, travel, expenses, presentations etc. I am now at a point where this is getting too much for me. I want to hire an EA or PA but HR and finance are pushing back due to the expense and the perception that having a secretary is outdated. Anyone else had similar issues - if so, how did you reframe this? Thanks
How are you finding companies to help build your software?
I'm currently building a start up with my co-founder and honestly the work load is getting a bit too much for me. I'm a software dev so I'm building the meat of the project and paying people in my small network to design and build the frontend and various websites. Buuuuut managing my friends is a whole job in itself if I'm honest and I think I really need to just part ways with sections of work. I have been trying to find a decent company to take on all the small things i don't have time for but every time I'm bombarded with people trying to upsell me, or offer the moon, and it's very clear most of these guys have no idea what they're talking about and just want to sell me a dream. I've tried networking events, I've tried linkedin, but I just can't seem to find someone who isn't obviously just trying to make a sale. Google doesn't seem to come up with anything either.
Total overwhelm with texts (currently recovering from burnout and seeking advice from those who’ve had a similar experience)
Hi everyone, I’ll try to keep this short (it probably won’t be!) I’m slogging through the process of recovery following a huge burnout/breakdown about 18 months ago\ It’s a slow and difficult process (lots of instances of one step forward and two steps back) but I’m gradually making progress with most aspects of life. However, the one thing that’s getting worse is my anxiety and executive function in regards to text messages. I used to be a very sociable person and I’ve always had a busy inbox because of that. My family, friends, colleagues and acquaintances are all generally aware that I’m not a fan of texting and are used to me taking days, weeks or months to reply (or even not getting one at all). In recent years I’ve preempted disappointment by telling people that I’m a ‘bad texter’ whenever I give out my number (which has been super helpful so I highly recommend doing this!) I even have the word ‘offline’ pasted over my WhatsApp profile picture. However, since my breakdown I’ve gradually gone from texting being a necessary chore to something that I actively dread and avoid doing completely. I think I could now truthfully call it a phobia. My unread message threads are in the hundreds and even my most understanding contacts are becoming frustrated. I’m missing important things to do with work or my volunteering role. I think it’s a combination of things… I feel so overwhelmed that even the smallest additional, unexpected task feels like a mammoth chore. In addition, I know that I’ve been a crappy friend so I’m scared of the contents and I know that many of my replies need to include thoughtful apologies or explanations (this isn’t a false perception, I genuinely have complicated things to resolve). I’ve become so conflict-avoidant that I’m in full functional freeze mode. This has become something that’s significantly affecting my relationships and causing me constant stress. It’s so bloody stupid! So, I’m just wondering, has anyone been in a similar experience and worked their way back out of it? Some extra details for context: \-I can’t currently afford therapy sessions (frustrating as my therapist is brilliant). \-I’ve tried the tactic of writing a short stand-in message to say that I’m overwhelmed but I’ll respond soon. It’s been met with understanding but it generally hasn’t really worked for me as it’s just kicking the issue further down the line (especially as I then don’t respond ‘soon’) \-I’ve had some success with body doubling or tackling an inbox whilst having trash tv on in the background. Maybe this is something to go harder on? Thanks in advance to anyone who can help, advise or even just sympathise!
Is it worth it to hire virtual assistant help or should I just do it myself
On the fence and going back and forth. Half my week is admin that I'm not even good at, but every time I think about hiring I talk myself out of it over cost and training time. For those who pulled the trigger, when did it actually make sense? Was there a certain number of hours or a breaking point where it just clicked? Trying to figure out if I'm there yet or just tired.
Hello fine people! One of my businesses sells a lot of cards. We are absolutely back logged. I comp a lot, and have multiple employees that also comp. Are there any shortcuts to mashing through this many cards? I have considered card dealer pro just for the bulk upload and pricing help. I am reading mix reviews on the scanner and top loaders and if they always load. It doesn’t have to be absolutely perfect. Just close. Or even just help with whether I need to look them up. I know football and basketball really well. This lot has a ton of autos and serial numbers of baseball prospects. This is not an area of expertise. So I’m having a harder time pre sorting. What I would really like is a way to bulk upload scans into an ai system that could help 1. Estimate value 2. Grading potential Is this just wishful thinking? Is it not possible because sports cards have so many variations. I can do about 75 cards an hour if I am really considering grading as well. More if just ripping out comps. I found pictures unreliable on CL and eBay. I have gotten pretty quick just typing into card ladder. Tips or thoughts?
Is anyone running a marketing agency and struggling with data entry?
I've been running a marketing agency for a while and we use Hyros but it took us so much time to just open the excel sheets, filter them and then just do the data entry of who set an appointment and which was sold. How do you deal with this?
Are there any good websites or anyone you would personally recommend that’s a good VA for OF related stuff? I’m tired of taking on all the work load of running multiple accounts and doing all the content every day so just honestly want to hire a virtual assistant to help out. What do yall think? Any recs?
Looking for a Developer for a one time project. Mentioning the workflow below.
PLC \\ Sensors ----- Data Collection Layer / Industrial PC ↓ Batch / Lot Builder ↓ Unified Production Record ↓ Inspection Results (Good / Bad / Scrap) ↓ Historical Database ↓ AI Training ↓ AI Prediction Prescriptions ↓ Recommended Machine Parameter Changes ↓ Reduced Scrap Rate This is not testing thing, its a real problem statement and i need someone with prior experience. Feel free to dm.
We're looking for a skilled Full-Stack Developer with 4+ years of experience to join an e-commerce SaaS project. Location: Remoteh Required Skills \- React.js \- Next.js \- Node.js \- Express.js \- JavaScript \- Python \- LLM / Al integrations What We're Looking For This is not a "complete a ticket and disappear" role. We're looking for someone who: \- Takes ownership of their work \- Can build and deliver proof of concepts (POCs) \- Fixes bugs and improves existing features \- Responds well to client feedback \- Identifies issues before they become bigger problems \- Communicates clearly and consistently More than technical skills, we value reliability, honesty, accountability, and a proactive mindset. Please send: 1 Resume/CV 2 LinkedIn profile 3 Portfolio or past projects 4 Please keep it simple, short and straight to the point. I am not looking for an essay respectfully 😎 Applications that only say "Hi", "Hello", "Interested", or similar low-effort messages will not be considered.
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