Real founders asking to hire virtual assistants and remote staff on Reddit right now, updated weekly.
Overwhelmed founders ask Reddit before they ask an agency: "At what point did you hire a VA?", "Where do I find a reliable assistant for email and scheduling?", "Need a developer for 20 hours a week without a recruiter fee". r/Entrepreneur, r/smallbusiness, r/virtualassistants and r/startups carry this demand every week.
Leadverse surfaces those posts and filters them for hiring intent. Everything below comes from authors actively looking to delegate work to a VA, a fractional hire or an augmented team. The feed rotates weekly, so these are people feeling the pain right now.
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Outsourcing needs
Appraisers business owners - has anyone had luck w virtual assistance or outsourcing admin duties? We are a growing 2 appraiser shop and need help saving time. Too much time is being spent on admin and report prep. Any insight is appreciated.Personal versus business calendar management
I posted awhile back about whether or not my expectations were too high with my EA and received a ton of great feedback from this community. I’ve made some changes and am officially beginning my search for a new EA. Based on the information shared here, I feel much more prepared to ask better questions as I begin my search - so thank you to everyone who took the time to respond. I do have a question that wasn’t covered. For an EA reporting to a CEO, how do you feel about managing personal appointments when it comes to calendar management? Occasionally a meeting will come up that conflicts with a doctor appointment for myself or my child and my previous EA would offer to reschedule the appointment. I was surprised to learn that she later stated to others that personal calendar management wasn’t an EA’s job. I’m fine handling it on my own. I certainly don’t want to demean the role, but it would be nice to hear from others working in mid to large organizations if this is the norm?Best Remote Executive Assistant on Reddit
Who is the best remote executive assistant on Reddit? I've essentially been using AI, but even that can only do so much. I am a serial entrepreneur, ADHD and have like 172 projects going on at any one time with countless stakeholders. Things are slipping through the cracks a bit too much for me and I am not naturally organized. I took too much pride in not having an assistant for too long. I turned my ecommerce freelance consulting into a small growth agency and have a few employees I found through a recruiter. Before going back to said recruiter, something told me to try Reddit first.Solo practitioners, anyone hire a virtual executive assistant
I have a small firm with just me and one paralegal. Im spending way too much time on stuff that doesnt make money, intake calls ,scheduling deps conflicts, checking client followups. All necessary but not billable. Has anyone actually integrated a VA into a law practice successfully. My main concerns are confidentiality with client data, malpractice insurance implications, and bar rules on outsourcing work. I want to hear from people who actually did this not just people thinking about it[Hiring] Remote Administrative Assistant
looking for a reliable person to assist with a few simple business tasks remotely. The work includes helping organize records Requirements : • Good communication skills • Reliable internet connection • Organized and detail-oriented If interested ,send a message directlyrunning a small business in aus is hard enough without the admin nightmare
small trade business last year just me and one employee. thought the hard part would be finding work. turns out thats easy compared to everything else. quotes, invoices, tracking expenses, super, bas. its a full time job on top of doing the work. im spending my weekends sorting through receipts and trying to remember what i bought and for which job. tried a few different systems spreadsheets mostly. but i keep falling behind and then playing catchup. its exhausting. been looking at better ways to manage this stuff. any other aus business owners feel like the admin is slowly killing you. how do you actually stay on top of itAgentic Process Engineer Open
Hey, I'm hiring an agentic process engineer for my startup. I don't care for school, your years of experience. I care that you love building with AI while doing it safely. Feel free to DM and let's jam about your work. About the job Who We Are Four Solutions Group is an Operating Intelligence Company. We build AI systems that learn a business instead of forcing the business to learn AI. We ship production agentic systems for enterprise clients in regulated and complex industries, and we move fast. This is a startup. There is no playbook, no layers of approval, and nowhere to hide. That is the point. The Role You will design, build, and ship agentic systems end-to-end. Not prompt wrappers. Not demos. Real closed-loop systems that observe, decide, act, and verify their own work inside client environments. You will sit with clients, map their operating reality, and translate messy business processes into governed multi-agent architectures that actually run in production. You will own problems, not tickets. If something is broken, you fix it. If something is missing, you build it. If a client is confused, you get on the call. What You Will Do Design and build agents from scratch: orchestration, tool use, memory, evaluation, and guardrails. Build closed-loop systems where agent output is verified, corrected, and improved without a human babysitting every step. Work directly with clients to scope, demo, and deploy. Translate ambiguity into architecture. Write clearly, present clearly, and defend your design decisions in the room. Push work forward without being told what to do next. What You Bring Deep working knowledge of LLMs: how they behave, where they fail, and how to build around both Hands-on experience building agents from scratch, not just assembling off-the-shelf frameworks Familiarity with closed-loop system design: feedback, verification, self-correction Side projects. You have built agentic systems on your own time because you could not help yourself. Show us. Excellent communication. You can explain a multi-agent architecture to an engineer and a COO in the same meeting. Agency. You are a go-getter who works autonomously, finds the problem, and closes it without waiting for permission. Strong Plus Prior consulting experience Client-facing delivery experience: you have sat across from a customer and owned the outcome How We Work Small team, high trust, high ownership. You will have direct exposure to founders, clients, and the full lifecycle of every engagement. Your work ships and clients use it. If you need structure handed to you, this is not your place. If you create structure where none exists, we should talk. How to Apply Send us something you built. A repo, a demo, a write-up of an agentic system you shipped on the side. Skip the cover letter. Show us the work.[Hiring] Executive HR Virtual Assistant for Startup Logistics Company
Hello! I am starting a new logistics company and I am looking for a proactive, highly organized Virtual Assistant who enjoys helping build systems from the ground up. This role is a mix of Executive Assistant, HR Assistant, and Operations Support. Some of the responsibilities include: Recruiting and communicating with job candidates Scheduling interviews and managing calendars Following up with applicants and keeping hiring organized Managing email and administrative tasks Creating SOPs and documenting business processes Helping improve workflows and identifying opportunities for automation Keeping projects organized and helping me stay on track with priorities and deadlines Assisting with personal scheduling and appointment management when needed I’m looking for someone who: Has previous experience supporting a business owner or executive Is proactive and enjoys solving problems without waiting to be told every step Has excellent written and spoken English Is highly organized and detail-oriented Is comfortable learning new software Can communicate professionally with job candidates and partners Wants to grow with a startup over the long term Experience with recruiting, HR, Google Workspace, AI, documentation, and automation tools is a a plus! If you’re interested, please send me: A brief introduction about yourself Your experience as a Virtual Assistant or Executive Assistant Experience with recruiting, HR, SOP creation, or automation Your hourly rate Your timezone and typical working hours Why you think you’d be a good fit Thanks, looking forward to hearing from you!Hiring: English-Speaking Virtual Assistant (Remote)
I'm looking for a reliable and confident Virtual Assistant to join my growing U.S.-based startup. This role is primarily focused on answering inbound phone calls from homeowners, landowners, and business owners across the United States who have received one of our handwritten letters and are interested in speaking with us. Your job is to build trust, gather information, answer basic questions, and schedule appointments for our team. There is no cold calling. The only outbound calls would be if a customer requests a callback or if you miss an incoming call and need to return it promptly. Responsibilities Answer inbound phone calls professionally. Build trust and have natural, engaging conversations with callers. Gather information about their property, land, or business. Schedule appointments and keep accurate notes. Follow up with callers when requested. Represent our company in a professional and friendly manner. Requirements Must be fluent in English with a clear, neutral, or American-style accent. Previous sales experience is required. Must know how to build trust and carry a natural conversation with customers. Must be confident handling objections and keeping conversations moving. Must be able to think on your feet and go beyond the script when the situation requires it. Excellent active listening and communication skills. Reliable internet connection and a quiet workspace. Must be available to work during U.S. business hours. We're not looking for someone who simply reads a script—we're looking for someone who can build trust, adapt to each conversation, and make callers feel comfortable. Every conversation is different, and we're looking for someone who can think independently while representing our company professionally. Compensation Compensation will be based on your experience and performance and will be discussed during the interview. In addition to your base pay, we offer generous performance bonuses for successful deals that close. Since we're still in the early stages of building the company, we're keeping things flexible. As we continue to grow and hire more team members, we'll move to a structured schedule with fixed shifts and days off. There will also be opportunities to grow with the company and take on additional responsibilities as we expand. How to Apply Please email the following to Your CV/Resume A 1–2 minute introduction video in English A 1–2 minute voice recording so I can evaluate your communication skills A brief summary of your previous sales or customer service experience If you're a confident communicator who enjoys talking to people and wants to grow with a long-term U.S.-based startup, I'd love to hear from you.New Personal Assistant / Executive Assistant
I am in a London based company with a team of about 200 spread across London, France, Hong Kong and Australia. Up to now I have managed all my own diaries, travel, expenses, presentations etc. I am now at a point where this is getting too much for me. I want to hire an EA or PA but HR and finance are pushing back due to the expense and the perception that having a secretary is outdated. Anyone else had similar issues - if so, how did you reframe this? ThanksHow are you finding companies to help build your software?
I'm currently building a start up with my co-founder and honestly the work load is getting a bit too much for me. I'm a software dev so I'm building the meat of the project and paying people in my small network to design and build the frontend and various websites. Buuuuut managing my friends is a whole job in itself if I'm honest and I think I really need to just part ways with sections of work. I have been trying to find a decent company to take on all the small things i don't have time for but every time I'm bombarded with people trying to upsell me, or offer the moon, and it's very clear most of these guys have no idea what they're talking about and just want to sell me a dream. I've tried networking events, I've tried linkedin, but I just can't seem to find someone who isn't obviously just trying to make a sale. Google doesn't seem to come up with anything either.Total overwhelm with texts (currently recovering from burnout and seeking advice from those who’ve had a similar experience)
Hi everyone, I’ll try to keep this short (it probably won’t be!) I’m slogging through the process of recovery following a huge burnout/breakdown about 18 months ago\ It’s a slow and difficult process (lots of instances of one step forward and two steps back) but I’m gradually making progress with most aspects of life. However, the one thing that’s getting worse is my anxiety and executive function in regards to text messages. I used to be a very sociable person and I’ve always had a busy inbox because of that. My family, friends, colleagues and acquaintances are all generally aware that I’m not a fan of texting and are used to me taking days, weeks or months to reply (or even not getting one at all). In recent years I’ve preempted disappointment by telling people that I’m a ‘bad texter’ whenever I give out my number (which has been super helpful so I highly recommend doing this!) I even have the word ‘offline’ pasted over my WhatsApp profile picture. However, since my breakdown I’ve gradually gone from texting being a necessary chore to something that I actively dread and avoid doing completely. I think I could now truthfully call it a phobia. My unread message threads are in the hundreds and even my most understanding contacts are becoming frustrated. I’m missing important things to do with work or my volunteering role. I think it’s a combination of things… I feel so overwhelmed that even the smallest additional, unexpected task feels like a mammoth chore. In addition, I know that I’ve been a crappy friend so I’m scared of the contents and I know that many of my replies need to include thoughtful apologies or explanations (this isn’t a false perception, I genuinely have complicated things to resolve). I’ve become so conflict-avoidant that I’m in full functional freeze mode. This has become something that’s significantly affecting my relationships and causing me constant stress. It’s so bloody stupid! So, I’m just wondering, has anyone been in a similar experience and worked their way back out of it? Some extra details for context: \-I can’t currently afford therapy sessions (frustrating as my therapist is brilliant). \-I’ve tried the tactic of writing a short stand-in message to say that I’m overwhelmed but I’ll respond soon. It’s been met with understanding but it generally hasn’t really worked for me as it’s just kicking the issue further down the line (especially as I then don’t respond ‘soon’) \-I’ve had some success with body doubling or tackling an inbox whilst having trash tv on in the background. Maybe this is something to go harder on? Thanks in advance to anyone who can help, advise or even just sympathise!Is it worth it to hire virtual assistant help or should I just do it myself
On the fence and going back and forth. Half my week is admin that I'm not even good at, but every time I think about hiring I talk myself out of it over cost and training time. For those who pulled the trigger, when did it actually make sense? Was there a certain number of hours or a breaking point where it just clicked? Trying to figure out if I'm there yet or just tired.Looking for a GenAI development company in the USA for an automation-heavy project. Who’s actually good?
We talk a lot here about AI automations, agents, RAG pipelines, copilots, and workflow orchestration, but I’m now looking at this from the other side: finding a GenAI development company that can actually build and ship this stuff well. The use case is less “build me a chatbot” and more along the lines of: 1. LLM-powered workflow automation 2. RAG / knowledge retrieval over internal docs + structured data 3. agentic workflows with tool calling and multi-step task execution 4. human-in-the-loop review layers for sensitive actions 5. integration with existing business systems / CRMs / support stacks / internal tools 6. monitoring, evals, guardrails, and reliability beyond the demo stage Basically, I’m trying to separate companies that can build real GenAI systems for business process automation from companies that just wrap an API and call it innovation. A few names I’ve come across so far: SapidBlue Technologies LeewayHertz HatchWorks AI Azumo Simform DataToBiz ThirdEye Data I’d love input from anyone who has actually evaluated or worked with GenAI development partners in the US. Who would make your shortlist? Who’s genuinely strong in automation + GenAI, not just one-off chatbot builds? Any companies you’d avoid? I’m especially interested in firms that understand the messy part: process design, orchestration, retrieval quality, hallucination control, and getting AI into actual business workflows without it turning into an expensive science project.[Hiring] Looking for 5 Freelancers for a Simple English Data Entry Formatting Project (Remote)
We’re looking for 5 detail-oriented freelancers to help with a remote data entry and document formatting project. Project Overview Copy information from scanned PDF files into editable Word documents. Maintain the original formatting, including headings, tables, and page layout. Proofread your work for accuracy before submission. Requirements Good English reading and typing skills. Familiarity with Microsoft Word or Google Docs. Reliable internet connection. Ability to meet agreed deadlines. Project Details Approximately 120 pages. Payment is based on the agreed rate after successful completion and review of the work. Long-term opportunities may be available for reliable freelancers.[Hiring-Paid] Looking for a Part-Time Creative Operations Manager / Chief of Staff — Athens/Atlanta
I’m an entrepreneur and emerging creator based in Athens, Georgia, looking for a dependable person who can help me turn ideas into organized, completed projects. I’m involved in several separate lanes, including business ownership, music, acting, boxing, and community development. I have strong ideas and long-term vision, but I need someone organized who can help structure priorities, research opportunities, coordinate schedules, follow up with contacts, and make sure projects actually move forward. This is not a “make me famous” post. I’m looking for someone who enjoys building systems, solving problems, making connections, and helping ambitious people execute. Responsibilities may include: Organizing ideas, projects, deadlines, and weekly priorities Maintaining calendars and follow-up lists Researching events, contacts, auditions, music opportunities, partnerships, and business resources Helping prepare professional emails, pitches, presentations, and outreach Coordinating with studios, photographers, coaches, contractors, and other professionals Keeping my different brands and projects properly separated Holding me accountable and helping me avoid taking on too much at once The ideal person is: Organized, proactive, dependable, and discreet Comfortable communicating with professionals Honest enough to challenge me when necessary Interested in entertainment, entrepreneurship, project management, marketing, or operations Located near Athens or Atlanta, although some work can be remote Able to provide references or examples of previous work This will begin as a paid 30-day trial with clear weekly responsibilities and measurable goals. Compensation will be discussed based on experience, availability, and the expected workload. To apply, please message me with: Your name and location Your experience or résumé/LinkedIn Examples of relevant work Your availability Your expected pay A short explanation of how you would organize someone managing several professional lanes Please do not contact me with guaranteed fame, paid-access promises, investment schemes, or requests for ownership. I’m looking for a real working relationship with someone who wants to build professionally and grow with the opportunity.Our invoice flow doesn't make sense
Our invoices started stacking up around 120/150 a month and that’s when everything went wrong even though it was the same vendors same process but suddenly things were getting paid late and we had no clear view of what was outstanding. Nothing broke in an obvious way i think it was just invoices in email and tracking in a sheet thats off all the time and now it feels like we're doing the same work twice and still missing things.$30/hr Remote Personal VA (10hrs/month)
Why I'm looking: My current VA has unfortunately become sloppy in recent months... adding items to my calendar that belong to their other clients, repeated typos / ignoring requested formatting, and ill-equipped to handle recent/expanded tasks like speaking with retail SAs (it's very easy, they just seem very unfamiliar tbh). The asks are straight-forward and only \10/hrs per month. I can see increasing hours in the future with the right person (ex. email mgmt), but I don't want to overpromise at this stage. It's objectively light work (my life is pretty dull), but management of these tasks are a mega help to me. Ongoing asks (all personal): \- Calendar management \- Manual bills one-off invoices - payments \- Service scheduling and comms (like landscaping, grooming, doctors), most of which is by phone. As needed: \- Reservations \- Retail comms / Finding and purchasing items. Should be familiar talking with SAs. \- Light research (like: best doctor for X in this city based on X criteria) \- Groceries ordering \- To-do list organization Must be located in the US and willing to sign NDA. Hours are generally whatever works for you (contractor). Paid via Venmo. I prefer to email tasks; I hate texting. Apologies if this is the wrong sub for this! If interested, if you'll please: 1) share your state, 2) confirm 21+, and 3) share any brief, relevant details. No need to share resume (though, you're welcome to) or any personal/identifying info at first contact. Thank you!Looking For English Speaking Wordpress Dev Long Term
Hey everyone, I'm looking for a long-term assistant to help with fulfillment for my web design and Google Ads agency. We work primarily with automotive businesses across North America, building WordPress websites and managing Google Ads campaigns. I'm not looking for an SEO expert or Google Ads strategist. We already have SOPs, templates, checklists, and AI tools. I'm looking for someone who can follow systems, pay attention to detail, and consistently produce high-quality work. What you'll be doing Updating WordPress websites Swapping text, icons and images on landing pages Checking forms, buttons, links, and mobile layouts Publishing AI-assisted content Following simple SEO checklists Organizing website images and content Assisting with other website and marketing tasks as needed Setting up google ad campaigns based on SOPs checklists What I'm looking for Excellent written and spoken English (this is very important!) WordPress experience Detail-oriented and organized Comfortable using ChatGPT and other AI tools Able to follow detailed instructions and SOPs Available at least 20–30 hours per week SEO or Google Ads experience is a bonus, but definitely not required. Pay: $10–18 USD/hour depending on experience and quality of work. If you're interested, send me: A little about yourself Your WordPress experience Examples of websites you've worked on (if available) Your hourly rate (USD) Your weekly availability We are only considering applicants with strong English communication skills and solid WordPress experience.Has anyone tried to use a virtual assistant for legal administrative tasks?
I've been operating a solo practice for almost four years. Time that should be spent on actual legal work, such as client intake, consultation scheduling, document formatting, obtaining signatures and other tasks, is beginning to be diverted by the administrative layer. It takes hours, but it doesn't require paralegal-level knowledge and it seems excessive given my current situation to hire a full-time, in-person employee for it. Has anyone followed this path in a single practice or small firm?Hello Everyone, mobile app-related question
Anyone help me out to find a reliable AI app company that creates mine but focuses on timeline? I've contacted multiple companies, if I name mentioned here, this fucking Reddit banned my post, but Ik here are real people helping me outHow to evaluate agencies
For those who has experience hiring estate managers, private chefs, or executive assistants through agencies, what made you choose one firm over another? What do you prioritize when evaluating agencies like The Estate Agency? Need some insight and guidance[HIRING] Virtual Assistant (Admin/Scheduling) for Early-Stage Startup — Flexible Hours, Remote
\[HIRING\] Virtual Assistant (Admin/Scheduling) for Early-Stage Startup — Flexible Hours, Remote Hi! I'm the founder/CEO of Ladies First, an upcoming start up that is currently in development. I'm looking for a reliable Virtual Assistant to help me stay organized as we build. What you'd be doing: Managing and organizing my inbox (email triage, drafting responses, flagging priorities) Scheduling and coordinating meetings/calls across time zones Calendar management General administrative support as things come up (light research, file organization, etc.) What I'm looking for: Strong written English and communication skills Comfortable with tools like Gmail, Google Calendar/Workspace (or willing to learn) Detail-oriented and proactive — someone who can flag things I might miss Discreet and trustworthy with sensitive info Prior VA or admin experience preferred, but not required if you're organized and a fast learner Details: Pay: $14–21/hour USD, depending on experience Hours: Flexible/negotiable, starting part-time with room to grow as the company scales Location: Remote, work from anywhere Start: ASAP To apply: Email me at with a bit about your experience, availability, and hourly rate expectation.Looking for AI Agent Developers, for building something
If anyone has experience developing AI agents using LangChain, ChromaDB, vector databases, RAG, or related AI frameworks, please DM me. I'd love to connect. Thank you!anyone using ai tools that actually help with business operation, not just content?
most ai tools I see recommended are for writing posts, making images, or brainstorming ideas. Useful, but that is not really where I personally spend most of my time. I’m more interested in tools that help with business operation. Tasks like customer follow ups, inbox management, quoting, scheduling, CRM updates, reporting, SOP creation, and general admin workflows. Has anyone found tools that actually handle these kinds of tasks reliably without constant supervision or needing to hire a team member?Dm me your full name, email , contact and your resume
Pay is 6000$ a month and it is a remote position You will have to pass the coding, aptitude and interview tests. About the Role \\ \\ We are hiring an Advanced Blockchain Developer to build production smart contracts and protocol logic for client projects — prediction markets, staking, NFT platforms, token systems, and more. You will write and test Solidity, collaborate with full-stack teammates, and ship secure on-chain code that handles real value. Responsibilities \- Implement smart contracts in Solidity (ERC-20/721, access control, staking, markets, rewards) \- Write Hardhat/Foundry tests and deployment scripts \- Integrate contracts with React/Next.js dApps \- Apply security best practices (reentrancy, CEI pattern, role-based access) \- Deploy and verify contracts on EVM networks \- Join architecture discussions and client technical calls \- Support audits and fix findings when needed Requirements \- 3+ years software development; 1+ year shipping Solidity to testnet/mainnet \- Strong Solidity 0.8.x and OpenZeppelin knowledge \- Experience with Hardhat or Foundry \- Understanding of ERC-20, ERC-721, and DeFi patterns (staking, pools, rewards) \- TypeScript for tests and tooling \- Clear English for remote async work Nice to Have \- The Graph / subgraph development \- Next.js dApps (wagmi, viem, ethers) \- Cross-chain bridges, GameFi, fan tokens \- Smart contract audit experience \- NestJS / Node.js backend for Web3 APIsDrowning in my inbox
Hi guys , i have recently started a new business and now i am 10X more busier than ever and that means I'm getting 10X more emails from all different genres , usually to manage this i'd sit down and dedicate a time block to reading them all but now it's too much to handle and i can't keep on top of it , this is causing me a bit of an issue because theres lots of emails from leads and clients i receive and don't want to miss , has anyone got any good ways on dealing with this ?Drowning in my inbox
Hi guys , i have recently started a new business and now i am 10X more busier than ever and that means I'm getting 10X more emails from all different genres , usually to manage this i'd sit down and dedicate a time block to reading them all but now it's too much to handle and i can't keep on top of it , this is causing me a bit of an issue because theres lots of emails from leads and clients i receive and don't want to miss , has anyone got any good ways on dealing with this ?Looking to hire a Senior Software Engineer/ Data Scientist / AI Engineer
I'm looking to hire a Senior Software Engineer/ Data Scientist / AI Engineer, you must be: \- able to speak in English fluently and professionally \- willing to work really \- Experienced with backend development, AI/ML, or Data Science (more than 5 years) It is not for a Junior or Intern role Please reach out to me with your linkedin profile. Whatsapp : +1 7139132115 ThanksLooking to hire a Senior Software Engineer/ Data Scientist / AI Engineer
I'm looking to hire a Senior Software Engineer/ Data Scientist / AI Engineer, you must be: \- able to speak in English fluently and professionally \- willing to work really \- experienced with backend development, AI/ML, or Data Science more than 5 years It is not a role for Interns and Juniors Please reach out to me with your linkedin profile. WhatsApp: +1-713-913-2115 ThanksLeadverse subscribers see every lead the moment it's found - full post, direct link, and an AI-drafted personalized DM ready to review and send.
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